Do you know which builds strong business relationships?.
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The olden yet a golden form of communication – Email.
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Business communication revolves around emails. Many use emails to disseminate confidential information to the clients, promote products or services, and exchange information with the teams within an organization.
Hence, emailing has become a pre-requisite for professional communication.
The Outlook, Microsoft’s milestone has been a buzz word for email management for years. Many have used it for great business communication and collaboration.
Despite its popularity, many of its users are shifting to its alternative email clients.
Why?
Read on to know more.
Why do people look for outlook alternatives?
The reasons why most of the businessmen looking for a great Outlook alternative are:
- The reasons why most of the businessmen looking for a great Outlook alternative are:
Its premium features are expensive. - Many complain that the Recall feature of Microsoft Outlook is not working.
- Its rich functionality makes original features complex while using them. Some times, some of its features obscure.
- Outlook works best only for Windows. It does not run properly on other operating systems like Mac and Linux.
- Only a few integrations are allowed, as it is a proprietary software application. It needs additional applications to manage all the information.
- Its web application offers full-features only to internet explorer. For other browsers such as Mozilla Firefox, only a few of its features are available.
What makes a great outlook alternative?
Having a rich-feature set does not make an email client a great outlook alternative. But a rich functionality and the productive features make them.
It should work on all the operating systems and support on all the browsers. Moreover, it should be easy to use and seamless.
Here are the ten best outlook alternatives you should not miss out in 2020.
Let us dive in.
1. Mailtrim:
Pricing: Freemium
Give a new elegant look to your emails with Mailtrim! Built by productivity experts, it supports Mac, Linux, and Windows.
Also, it runs on both IMAP and POP3 servers. This alternative outlook email client does not keep any IP logs. Hence, both SMEs and large corporations use it.
Respond later, flagging, email signature, event calendar are some of its features. Users can manage folders and many accounts without hassles. Its end-to-end encryption (PGP and S/MIME methods) and 2FA make emails more secure.
This fully-functional email client lets users integrate their CRM to communicate with clients. The Mailtrim Business allows teams of any sizes experience great collaboration from anywhere.
2. Zimbra Desktop
Pricing: Freemium
This GDPR-compliance email collaboration tool fits for any size and form of businesses. It is more affordable than Outlook. And it is available for Windows, Linux, and Mac.
This open-source email client gives quick access to email threads, contacts, calendars, and folders. Organizing folders is a simple drag and drop away.
Zimbra cloud, a SaaS version for email collaboration technology, has built with impeccable security. Moreover, this email client fits with any collaboration tools.
Users can compose multiple emails and attach bulk files and images. Also, users can restore trash emails, undo the sent messages, and do scheduled delivery.
3. Spark
Pricing: Freemium
Spark can be the best replacement for Outlook as it is useful for both personal and for teams.
Power up your emailing experience with Spark for teams. You can create a team email, discuss project updates with the team. Also, team members give in-line replies, chat in person or with the team, and generate reports.
Make your inbox more organized with its features such as customized email alerts and reminders, send later, email signature, snooze, email delegation, integrations, and easy search.
You can use pre-written emails, create links, and add comments to them. Moreover, automatic categorization lets your mails more organized.
4. Hiri
Pricing: Freemium
Hiri stands for simple and seamless UI/UX. It is easier to compose an email with Hiri. Its interior pane layout remains the same irrespective of the resolution of the device. It lets you manage many accounts on a single interface.
Users can schedule emails via the in-built calendar. And you can create to-do lists or tasks, manage contacts, and delegate emails.
Yet, this app manages emails only from Outlook and Office 365. Hence, it serves as the best Outlook alternative.
5. Spike
Pricing: Freemium
This cloud-based desktop email client works for Windows 10, macOS, iOS, and Android.
Its unique features include real-time messaging, read receipts, text-to-speech, calls (audio & video), send later, translate, undo send, group chat, voice notes, priority inbox, and instant unsubscribe.
Many collaboration tools in one frame!. Users do not need additional applications to manage multi-faceted projects.
Spike integrations include Gmail, Hotmail, IONOS mail, Outlook, Yahoo, iCloud, GoDaddy email, AOL, and IMAP mail accounts.
6. Postbox
Pricing: Freemium
Postbox is a desktop email client with Open PGP-encryption and available for PC and Mac. You can organize and manage your overloaded inbox using dynamic data fields.
This tool has various templates for an email signature. And you can use image effects such as frames, flip, shadow, rotate, and resize.
You can view emails in separate tabs. The advanced search feature lets you find the required email when you input a date range, sender name, subject, or any other attribute.
Also, you can share emails with other applications such as Evernote and Slack.
7. June.ai
Pricing: Free
June.ai offers more control, more efficiency, and more interactivity! This simple and efficient email client streamline your workflow like never before.
Emails split into conversations and non-conversational messages. Well-organized conversations by contact make users retrieve any email thread within seconds.
All the conversations are like a simple chat, and all the unwanted messages will be out of your inbox.
One of its unique features is approval. It requires the approval of users if any new person or company contact you through email.
You will have full control over approving or disapproving email, subscribing or unsubscribing newsletters or blocking any new contact.
8. BlueMail
Pricing: Freemium
Manage and personalize an unlimited number of accounts from any device – desktop, tablet, Android, or iOS devices.
It has a unified inbox that holds all the POP3, MAP, and Exchange accounts.
No need for a planner or task manager!. Mark conversations as email later and schedule the time and date through an integrated calendar. See how Bluemail reminds you of the time. Click on done to remove the task.
Cluster is a feature that brings people, services, and groups together. Enable it for group mailing. Users can have a clear view of all the email treads related to each group without hassles. And share emails on various messaging and social platforms.
9. Mailbird
Pricing: Freemium
Mailbird has top-notch features and outstanding app integrations!. You won’t forget to attach files because the attachment reminder feature reminds you before sending the email.
Store your data on Dropbox, Degoo, and Google docs. Schedule emails with Kin and Google calendar. Share emails on social media platforms. Use instant messaging tools like Asana and Slack, manage tasks with Trello and Todoist in a single interface.
Also, users can avail of its features such as the customized interface (layout and themes), merge contacts, unsent, in-line replies, multi-lingual support, and offline access, etc.
Moreover, the Premium features include unlimited email accounts setup, email speed reader, LinkedIn Lookup, and attachment quick preview.
What not there?
10. eMClient
Pricing: Freemium
This desktop email client allows you to sync your contacts from Outlook, Gmail, iCloud, and Exchange. It works on both Mac OS and Windows. You can secure emails with PGP or S/MIME encryption.
Facebook, Jabber, and Google Talk integrations make it acts as an instant messenger.
The basic features include calendar, task, reminders, and contact organization. This email client lets you view emails as conversational threads. Also, users can design emails using pre-built email templates. And they can compose emails within minutes using a spell checker.
Besides, it lets you have a backup of all the information and organize emails offline as well.
Users can also avail of VIP support, unlimited email accounts, Email translator, and license manager under the premium plan.
Wrapping Up:
Make your inbox clutter-free with one of the outlook alternatives. Streamline flawless workflow and keep yourself on top of things.
One more thing!
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You have your smartphone with you at most times and can use it to make your life a lot easier. Read on for my best productivity apps for 2021.
Introduction
This is a follow-up to my post about the best productivity apps for 2020.Our smartphones are our extended arms nowadays. If we make use of them properly, they can come in as insane machines to increase our productivity, efficiency, and effectiveness.
I will include what platform you can find the following apps as well.
Let’s go. My best productivity apps 2021
Todoist
Todoist is an insanely strong app. It’s a todo-app that you can use alone or in a team, so whenever you complete a task, your teammates can see that as well and act accordingly.
To setup todoist, I have a guide on how to set it up for optimal productivity.
I would really encourage you to use todoist with premium, so you get the full benefits of having labels to work with. With these labels, you can create powerful filters to see only the tasks you really need to see
. If you’d like to try it, here is a link for 2 months of free premium.(Note: I get 2 months of free premium as well if you decide to subscribe to the service after the 2 months! The trial itself is 100% free!) (iOS, Android, Web, Desktop)
Loop habit tracker
Last year I used TIMECAP, which is a very cool and well-programmed app.
Todoist 2fa Fortnite
I do think that it has too many features for me – I like to keep it simple. Since the end of 2020, I started to use “LOOP habit tracker”, which is very easy to use.
For 2021 a goal of mine is to read at least 12 books – this app helps me do it since it’s a nice accountability thing to see if I hit my reading goal every day.
You can set up widgets on android to make using this app even more frictionless – which is a good thing to build a habit. (Android)
Google Calendar
I could see myself using this app for my whole life. It’s easy to use, it has a clean look, basically, it’s everything I want from a calendar.
No list of the best productivity apps for any year would be complete without a calendar. If you live together with someone, I suggest that you create a shared calendar. It’s pure gold to see when you are planning to do something together.
You could also grant someone viewing access to your calendar, so they always know when you have plans at a specific date. Hint: Don’t plan a surprise party on the calendar with your fiance. Been there, done that. (iOS, Android, Web)
Notion
Notion is on a steep rise since the beginning of 2020. They are 100% free now if you plan on using the basic version, which is enough for most of us.
You can create powerful databases in notion, you can make all the apps in this list obsolete if you really want to commit to just one system.
I, for myself, use “notion” to plan out the things I want to do for this website and have my goals set up there.
I have a 10-year horizon in notion, which I suggest you try out as well, I wrote a guide on how to do that. The possibilities with notion are endless, a few examples of what I use it for:
- Gift ideas for friends and family (whenever I hear them say something, it ends in this list)
- Goal planning
- Post tracking (for this site)
- “Compendium of growth” (A collection of quotes, articles, books, ideas I stumble upon)
- Good restaurants
- The wine I really liked (never again I have to guess which one was the one I liked?)
Head over to notion.so, to create an account. (iOS, Android, Web, Desktop)
Kindle
Kindle is not a productivity app per se, but reading is something to give you a drive, new ideas, and finally, improve your life.
I take my kindle with me everywhere. It’s so small, it fits in any bag and you can read on the bus, metro and at the dentist. There is also an app for android and iOS which syncs with your kindle whenever you read on one device.
Todoist 2fa 2020
Your kindle is at home? I bet your phone isn’t. Take these 5 minutes on the toilet and read a page. Think about how much time you spend waiting in your week/month/year. Combine that with your reading speed. Do I have to say more? (iOS, Android, Kindle)
Google Drive
A cloud service is awesome. All your files at hand? That’s great. If you are a crack in IT you could do it on your own, but for the normal user, drive is powerful.
I have important files in drive, so when a disaster hits my apartment, I have a backup online. I do have security issues, so I encrypted my files with a third party program as well to make it safer, in case my account gets hacked. If you use google drive, you should really activate 2FA for your account! (iOS, Android, Web, Desktop)
Swiftscan
Swiftscan is an app to, well, scan your documents. Every document I scan gets uploaded with OCR(searchable text) into my google drive. It only takes 10 seconds to scan and upload a file with 2 pages – this is great to decrease the amount of paper you store at home.
This app made my scanner at home obsolete and solved the problem of scanning papers for me. (iOS, Android)
Conclusion
These are the best productivity apps 2021 for my personal use. They all solve a problem for me and make my life a bit easier.
Todoist 2fa
What is your opinion? Which apps are YOUR “best productivity apps 2021”? Let me know!
I hope you could learn something from this post and it made your life a little bit simpler – let me know! You can find more productivity-related posts on the right-hand side.
-Julian